Landscaping Job Pricing Calculator: Crew, Costs and Margin

Estimate one landscaping job or recurring visit using your crew time, travel, equipment, materials and overhead. Compare a proposed quote with a target margin and download your estimate.

For the complete setup process, use the landscaping startup guide.

Enter your job costs

Every starting number is an illustrative assumption, not a recommended price, wage or profit target. Replace the inputs with your own costs and scope.

People on the paid crew, including working owner

On-site hours per crew member

Paid travel/setup hours per crew member

Average loaded labor cost per person-hour ($)

Equipment and fuel allocation for this job ($)

Materials for this job ($)

Disposal and hauling charges ($)

Other costs and overhead allocated to this job ($)

Target margin (% of price)

Your proposed job price ($)

The hourly cost should include wages or owner labor, employer costs and benefits you actually budget. Every crew member is assumed to work the same entered hours; use a weighted average rate if pay differs. If hours differ, divide total paid worker-hours by crew size to obtain the per-person average.

Travel/setup hours are paid time; vehicle fuel and hauling charges are dollars. Count each cost once. Diesel hit a record $6.53 a gallon in September 2026, so check the current price in your region in diesel and gas prices by state. For recurring work, calculate one representative visit and price seasonal or periodic tasks separately.

The extra-hour scenario adds one paid hour for every crew member, holding materials and equipment charges fixed. The materials scenario changes only materials by 20%. Adjust other costs separately if a delay also extends equipment rental or disposal. Both scenarios keep your proposed price unchanged.

Labor = crew size × (on-site + paid travel/setup hours per person) × loaded hourly cost. Job cost adds equipment, materials, disposal and overhead. Target price = job cost ÷ (1 − margin). These are user-input estimates, not local market rates; results exclude sales tax collected, income tax, payment delays and costs not entered.

Before quoting, review how to get commercial landscaping contracts and landscaping insurance coverage. Use the state landscaping guides for licensing requirements.

Your entries are calculated in your browser and are not submitted by this tool.

Use the estimate before committing to a price

Measure the actual property and specify visit frequency, access, materials and disposal. Include owner labor and paid travel once. The calculated margin only covers the costs entered; it does not establish a competitive local price.

Request business insurance options through Simply Business. Describe your landscaping services accurately and confirm available coverage, exclusions and limits for your operation.

Explore business insurance with Simply Business

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Your next planning step

Next, check when the money arrives with the seasonal cash-flow planner. A profitable quote can still leave a cash gap before payment.

Return to the landscaping startup guide for registration, insurance, equipment, customer agreements and state requirements.